How to be your productive best at Work

July 14, 2017

Productivity is a balanced combination of intelligent planning and focused efforts. While staying productive at work or at home, can be a challenge, productivity can be continuously improved. Here are 15 pointers that would make sure that you are satisfied with your accomplishments at the end of the day.

1. Love what you do:

If you do what you love, you will never be worked up at the end of the day. So choose a profile that makes you happy inside out. Remember, your work is going to fill the largest part of your life, and so, choose the work that satisfies you the most. The best way to find a job that you love, is through, where you get to choose the job openings you want to apply for and you also get to schedule pre-screening interviews, to be taken on the portal, at a time convenient to you. 

2. Sleep is important:

Sleep is an important part of being healthy, productive and successful. It recharges you to be efficient on the following day. Lack of sleep decreases your concentration, mathematical capacity, working memory and logical reasoning. Try to schedule your day such that you get at least 8 hours of sleep. And, don’t forget, sleep is the best form of meditation.

3. Create a realistic To-Do list for the next day, in advance:

To-do lists are underestimated productivity aids. A To-Do list, gets you organized, keeps you focused, and the best part is the feeling of satisfaction you get, when you’re able to check off things that you’ve accomplished! Take time to make the To-Do list and keep it achievable. An unrealistic To-Do list is not only useless, but is also a big demotivation for you.

4. Track the time taken for every task on the work list and stick to deadlines:

We live in a world full of tools. A tool like ‘Rescue Time’, can help you keep track of exactly how much time you spend on everyday tasks, including social media, email, word processing, and apps. Keep an eye on the clock while working. While the deadlines can put you in stress, it has been concluded in various studies that certain amount of stress is necessary to keep you focused.

5. Take periodic breaks:

Research suggests that taking periodic short breaks during long tasks will help you maintain a constant level of performance. Working at a task without any breaks leads to a steady decline in performance. Study says that the human brain can concentrate on any given task, for 90 minutes at a stretch, and then needs a break. 

6. Hold Stand-up meetings:

Stand-up meetings (they're just what they sound like--everyone stands) can result in increased group energy, decreased territoriality, and improved group performance.

7. Stop multitasking:

It's a productivity killer. Studies show that productivity can be reduced by as much as 40 percent by the mental blocks created, when people keep switching tasks, and multitasking also lowers your IQ. In a University of London study, IQ drops of 15 points for multitasking men, lowered their scores to the average range of 8-year-old children! Concentrate on one task at hand and when you finish it, switch to the next.

8. Utilise the commute time:

Instead of just chatting on WhatsApp or spending time on Facebook or playing random time killer games, use that time to read some emails, plan the day, do brainstorming or plain Introspect.

9. Eat healthy & exercise:

Food has a huge impact on our cognitive performance, which is why a poor decision at lunch can eat up all the productivity for a complete day. Physical activity enhances brain function – and we are sure a better functioning brain would enhance productivity. So make exercise and healthy eating, a part of your lifestyle.

10. Eliminate any known distractions:  

Turn off email and phone notifications. However big a social media addict you may be, you need to limit your time on social media and email. To reduce the addiction, allow yourself 10 minutes of browsing, post 90 minutes of work accomplishment.

11. Keep the workspace clutter-free:

As the old saying goes, "A cluttered desk is a reflection of a cluttered mind." The time that you will spend searching for misplaced papers each day can be used to complete your work and keep your mind peaceful. Likewise, categorize your Inbox. Imagine the time you would save by searching old emails.

12. Sometimes, switch up your work environment:

If mobile Internet is an option, there's nothing better than working outside in the open air on a beautiful day. You may already love your current work environment, but an occasional change, will surely increase productivity at work.

13. Learn to say NO:

For most of us, saying no doesn’t come naturally. You don’t want to disappoint a colleague, be guilty about turning down your boss, or anxious about denying a client’s request. But analysing the task before saying a yes is the necessity of the hour. If you think you do not have the bandwidth to help, it’s better to turn down the request, be honest and up front about your reasons. 

14. Start your day with difficult tasks:

Procrastination is definitely the biggest detriment to our productivity. Hence by getting done with the ‘dreadful’ tasks first, you will ease the pain by getting rid of the ugliest “toads” as quickly as you can!

15. Learn to delegate properly:  

If you assign a task to someone, but keep supervising them closely while they’re doing it, it’s not delegating but micromanaging.

If you delegate properly, you have much more time to spend on your own work. The key is to choose the right person for the right task. You need to know who has the skills to do the job and that you can trust him/her to get it done.

It's never too late to start over. If you weren't happy with yesterday, try something different today. Don't stay stuck. Do better. So when you look out for a new job on ; make sure you are at your productive best in the Interview and your new job!